Administration and Finance Director

The Consortium seeks an experienced Administration and Finance Director who is committed to social justice and embraces shared leadership, undoing systems of oppression and creating conditions for community.

The Administration and Finance Director works at the Consortium’s Administrative Offices in Holyoke and reports directly to the Executive Director, with primary responsibility for the overall daily functioning of the offices including, but not limited to: Administrative responsibilities; Financial/Bookkeeping tasks; Operating Budgets, Billing, teaming with Program Directors to meet their fiscal obligations, supporting the Finance Committee, and ensuring related activities align with the agency’s mission and values. This leader has a proactive approach and consistent pulse on the Consortium’s fiscal landscape.

PRIMARY RESPONSIBILITIES:

Primary responsibilities include supervising the Fiscal and Administrative Team which includes a Fiscal and Office Administrator, Fiscal Coordinator, and Fiscal and Administrative Coordinator.  Also, team with Non-Profit Data Management’s (fiscal outsource co-owned by Consortium) Accounts Manager in monthly finance meetings and weekly payables processing.  This person will utilize a shared leadership and trauma-sensitive approach to ensure a welcoming climate at the Consortium’s administrative offices and with everyone encountered on behalf of the Consortium.

The Administration and Finance Director will review, organize, and manage agency and program contracts, review budgets with Program Directors and annual agency budget development, oversee effective billing systems, and cost management (including identifying efficiencies and values-centered purchasing), and ensure supplier diversity office certified compliance.  In addition, this position requires forecasting administrative and fiscal needs, reviewing fiscal systems and budget management, and fiscal-related training improvement.

This hands-on position directs and ensures that the Consortium’s administrative and fiscal functions are operating smoothly, and in compliance with applicable regulations and audit expectations. This leader is the primary liaison for the Consortium’s annual audit process.  They also support the Consortium’s Board Finance Committee. In addition, the leader in this role ensures that all related administrative and fiscal functions reflect the Consortium’s mission and values, including a long-held commitment to valuing a social justice and anti-racist work environment, that is community-centered.

EDUCATION REQUIREMENT:

Bachelor’s degree required (in relevant field preferred). Demonstrated related work experience may be considered in lieu of a degree.

EXPERIENCE REQUIREMENTS: Strong business acumen: ideally has worked in a lead management/director role for 5+ years in a socially responsible non-profit organization with a social justice focus; demonstrated experience in financial planning and analysis as well as risk management and contracts management. Demonstrated experience in embracing a social justice, anti-racism, community-centered work environment, working in a strong team setting and collaborative culture.

SKILLS AND ABILITIES:

Excellent social justice and shared leadership-oriented interpersonal skills which welcome and value all, with an ability to partner with a dynamic Program Director team.

Personal qualities of integrity, credibility, humility, and commitment to the mission. High relationship position – whether in person, by phone, or by email, etiquette should reflect attending to relationship.

This position requires a depth of understanding and valuing lived experience and acknowledges that creating accessible fiscal systems is essential in our commitment to dismantling systems that cause oppression.

Budget analysis, bookkeeping, and accounting practices; digital systems implementation including banking and Representative Payee related, developing and monitoring systems that support our programs and communities.

Excellent computer skills including a strong command of Excel; keen attention to detail to review contracts, familiarity with state and non-profit related regulatory requirements and contracts.

Must be highly organized, experienced in establishing flexible, accountable systems, able to set priorities, meet deadlines, and effectively and sensitively communicate setbacks, changes, etc.

If interested in this position and you meet the educational and skill requirements, please apply by emailing Tammy Breault, Fiscal and Office Administrator at [email protected] with your cover letter and resume by Friday, September 27^th.